DrupalSouth Steering Committee Minutes - 23 December 2024

Monday 23rd December

In attendance: Marge, Julia, Dallas, Vladimir

Apologies: Chris

Meeting points:

  • DSCD feedback to be taken onboard for 2025:
    • Event highlight key take aways -
      • A vibrant community spirit and valuable networking opportunities were central to the event.
      • The mix of session types and engaging speakers left attendees inspired and excited for future initiatives like Starshot.
      • The event struck a balance between informative and enjoyable, fostering meaningful connections and collaboration.
    • Key suggestions and areas for improvement -
      • Session Structure:
        • Having three concurrent streams made it challenging to attend desired sessions. Suggestions included reducing to two streams, balancing technical and non-technical topics, and staggering start times.
        • A few gaps in the program were noted, with shorter or fewer sessions causing timing mismatches.
        • Some attendees felt there weren’t enough sessions or speakers, leading to an early finish.
      • Venue and Technology:
        • Small screens in some rooms made slides and QR codes hard to read.
        • Occasional technical issues affected presentations.
        • Insufficient seating in some sessions.
      • Food and Amenities:
        • The food was generally appreciated, but some requested more hot food options.
        • A lack of an espresso cart was noted by a few attendees.
      • Event Integration:
        • Some attendees felt the GovCMS-related content was repetitive given the GovCMS event held the day prior.
    • Overall Sentiment -
      • Most attendees were happy with the venue, catering, and facilities, describing the event as “perfect” or “good overall.”
      • Suggestions focused on fine-tuning seating arrangements, food options, and AV support to further enhance the experience.
  • DrupalSouth Melbourne 2025:
    • Lessons learned from DC Singapore include making the contribution day at the same venue as the event, and having first time contributors in a separate room.
    • Looking to lock down ACMI venue space for contribution space to align with recent findings.
    • New sponsorship partners signing up
    • Early stages of planning to bring back complimentary speakers dinner
  • DrupalSouth 2026:
    • Location TBC, but early planning in place
  • DrupalSouth Committee meetings 2025 (times are in Sydney time):
    • Monday 13 Jan - 1pm
    • Monday 10 Feb - 1pm
    • Tuesday 4 March - 11am
    • Monday 14 April - 1pm
    • Monday 12 May - 1pm
    • Tuesday 10 June - 1pm
    • Monday 14 July - 1pm
    • Monday 11 August - 1pm
    • Monday 8 Sept - 1pm
    • Monday 13 Oct - 1pm
    • Monday 10 November - 1pm
    • Monday 8 December - 1pm

Next meeting:

  • Scheduled for Monday 13 January 2025, however may change due to committee member prior commitments.
  • If you would like to be invited to a DrupalSouth Committee Meeting to observe, contact chair@drupalsouth.org